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Communication Advocacy Policy Lead
- Develop and implement a communications strategy for the REACH Project
- Developing and implementing communications plans, strategies and work plans, campaigns, events, and other initiatives in support of the project activities
- Provide communications support for Learning Agenda activities (including participating in Learning Agenda meetings, supporting documentation of learning agenda activities, and building the capacity of Gavi REACH country staff on communications related to the Learning Agenda). Develop dissemination strategies for the Learning Agenda portfolio
- Researching, preparing fact-checking, editing, and producing professional media and communications materials for various audiences and ensuring their timely dissemination and amplification via IRC and non-IRC communications channels at the country and regional level and, where appropriate, global level.
- Creating high-quality media and multimedia content for dissemination in the country, and via Gavi REACH platforms.
- Support communications needs for Gavi REACH events (in consultation with the Technical Team and project leadership)
- Maintaining a prominent position in the news and for advocacy. This includes by initiating and drafting briefing notes, preparing press releases, fact sheets, press lines and guidance notes, social media outputs, etc.
- Prepare and manage the project’s communication budget.
- Ensure photos and videos for external use globally are captured with consent and shared following the IRC’s Content process.
- Technical Support and Coordination
Advance the REACH Projects Advocacy:
- Serve as a resource on immunization advocacy for IRC policy, advocacy, and communications colleagues leading engagement in multilateral processes and with the United Nations system and donor governments
- Act as a strategic thought partner for the REACH Project’s overall immunization policy and advocacy work
- Monitor and engage with immunization-focused key events
Policy analysis, research, and writing:
- Deepen the IRC’s immunization policy engagement through analyzing policy and financing trends in the 4 target countries
- Produce relevant, timely policy analyses, briefs and reports
- Develop various advocacy products including country briefs, learning briefs, technical briefs, advocacy briefs, social media kits and other publicity materials for the project
- Drafting talking points and messages related to GAVI REACH for PMU leadership and senior IRC staff
Advance Coordination with Internal and External Partners:
- Coordinate and lead all Communications-related meetings on behalf of Gavi REACH
- Work with Gavi REACH Technical Team on developing and packaging content for internal and external audiences
- Manage internal partnerships with the IRC Health Unit and Global Communications, Advocacy, and Policy teams to ensure integrated, strategic, and cohesive activities
- Foster and maintain external partnerships with GAVI, Reach for Sahel, CORE Group, and other immunization partners.
- Capacity-building for Policy, Advocacy, and Communications:
- Contribute to the development of Gavi REACH staff in Ethiopia, Somalia, South Sudan and Sudan through training and mentoring on Communication-related issues.
- Education: Master’s degree in Communications, Public Health, Journalism, International Relations, Public Relations or a related field.
- Minimum Master’s degree and 5 years of relevant experience OR Bachelor’s degree and 7 years of relevant experience in working in media, journalism, advocacy, and communications and marketing
- Experience in global health or global development required.
- Minimum 2-3 years of experience in policy, advocacy and/or communications for global health
- Knowledge of desktop publishing software
- Outstanding writing, editing, and social media skills.
- Ability to work independently and generate creative solutions and approaches to documenting project learnings
- Experience developing technical, learning briefs and other key communications outputs for health projects
- Preferred experience supporting public health projects, programs or initiatives.
- Very good technical affinity for media contexts including knowledge of a wide range of multimedia, web, and digital tools.
ERICC Programme Manager
• Coordinate ERICC Research Programme Consortium’s recurring meetings with IRC teams, consortium partners, FCDO and other external partners, ensuring invites are sent out on time, correct attendees are invited, and invites include key pre-reads and meeting documents.
• Support the Programme Management Team with meeting requests, scheduling, travel and project administration.
• Develop and maintain ERICC Google Calendar, including standing meetings, contract due dates, and IRC and partner leave and holidays.
• Take detailed and accurate notes in key meetings, and assist with key follow-up items.
• Maintain the ERICC Communications Matrix (internal and external), ensuring all partner and IRC staff are included. Coordinate the quarterly comms matrix update.
• Manage the IRC ERICC Box Drive and full consortium Google Drive, ensuring access permissions and filing structures are kept up to date, and ensuring proper naming conventions and version controls are maintained.
• Coordinate and track partner- and consortium-level deliverables, including knowledge management of submissions, communications, feedback and approvals.
• Quickly and accurately file key documents and communications including partner reports, deliverables, communications with FCDO, and monthly consortium updates.
• Assist in the organization, support and coordination of meetings and conferences.
• Field general administrative support requests from team members, striving for rapid problem resolution and flagging issues as appropriate.
Skill and Experience Requirements
• Minimum 2-3 years related non-profit and/or administrative work experience, preferably in international humanitarian aid organizations, development, and/or education.
• Significant experience and comfort using a range of administrative, collaborative, and communication tools, including: o Microsoft office (Excel, Word, Outlook, Teams, Sharepoint), o Google suite (Drive, Docs, Sheets, Calendar), o Box Driveo Zoom o Doodle (or other meeting planning applications)
• Strong attention to detail and consistency in operating set administrative processes,
• Strong writing and communication skills,
• Experience taking detailed and accurate meeting minutes and capturing key follow-up items.
• Experience coordinating multiple calendars and events across meeting platforms.
• Strong administrative experience, with proven proficiency in tasks that require consistent follow-up with multiple stakeholders and organizations.
• Demonstrated ability to effectively work with multiple teams across time zones.
• Ability to proactively identify and problem-solve bottlenecks in administrative and communication processes.
• Ability to work with people of different cultures, experiences, and perspectives in a sensitive and positive way is required, experience working with teams from multiple countries/cultures is strongly preferred.
Associate Director, Regional Partnerships
Major Responsibilities:Team Leadership and Management (40%):
• Lead a team of regional program manager positions, each with a regional portfolio of high value private grants and business development activities, facilitating the growth and successful management of high value private funding in each region
• Maintain working relationships and collaboration with Crisis Response Recovery and Development (CRRD) Unit, ensuring tight-knit collaboration with Regional Directors of Awards Management
• Represent GPPS and the IRC HV teams effectively and efficiently by developing mutually beneficial relationships and partnerships with internal and external partners in support of our organizational goals.
• Promote and support cross-fertilization of talent across teams and regions.Process Improvement and Quality Control (40%):
• Lead the team in developing and implementing new and improved processes and systems for high quality management, implementation, and monitoring of private grants
• Support the Director, Program Services, and other collaborators in ensuring organizational processes and systems are responsive to the needs of High Value private funding
• Help ensure collaboration and clear workflows across functions of the Program Services team, in collaboration with Associate Directors of Editorial Services and other team members.
• Ensure consistency and quality across regional programs in maintaining an up-to-date record of all private sector partnerships to inform effective and timely delivery of relevant updates, progress and insight to the relevant business teams;
Private funding portfolio management (20%):
• Ensures consistency and compliance across regions for high value private partnerships to ensure donor requirements are met and compliance issues are raised appropriately;
• Supports team members to apply internal procedures and systems such as the grant information tracking system and partnership management system
• Keeps up-to-date with developments around program implementation, ensuring risks and challenges around implementation are flagged appropriately, and ensures timely flow of information to support efficient delivery of donor reports;
• Coordinates and ensures clear, reliable reporting and data-points for maximum partnership impact across regional portfolios.
• Provides surge support during emergencies or periods of extended staff departures
• 8 + years’ experience working in the humanitarian sector, with significant experience in private sector fundraising and grants management; experience living and working in at least one of the IRC’s program regions (Asia, Great Lakes, Latin America, Middle East and North Africa, and/or West Africa) strongly preferred;
• Deep experience leading, supporting and supervising large 7+ figure, multi-sectoral and multi-country private partnerships and working across various teams and functions;
• Knowledge of the drivers and motivators for support from corporations, foundation, high net worth individuals, and faith- and membership-based organizations; experience working directly and supporting private sector fundraisers;
• Experience developing and leading successful proposals and impactful donor reporting;
• Ability to lead and coordinate with geographically dispersed teams throughout all stages of the grant lifecycle;
• Experience leading donor compliance, budgeting, reviewing agreement provisions, technical and financial reporting;
• Understanding of the private donor mentality and pace of work and the differences from public funding;
• Ability to analyze and synthesize information and strong attention to detail;
• Willingness and ability to regularly travel, sometimes on short notice and to volatile areas;
• Outstanding cross-cultural communication skills;
• Ability to be flexible and work effectively within a diverse team;
Desirable Skills & Experience:
• Experience implementing medium- to large-scale programs in humanitarian or development settings;
• Existing network of partners and donors.
• Proficiency in multiple languages a plus (particularly Arabic, French, and/or Spanish)!
- Proactively monitor and assess administration achievements quarterly, ensuring tracking systems and reports are in place to support administrative and management processes.
- Ensure a smooth and adequate sitting space for all the staff and visitors.
- Ensuring elaborate orientation for both new staff, vendors, and visitors in the office.
- In coordination with the Urban program Coordinator ensure there are adequate office supplies in the office.
- The admin officer ensures there is a proper inventory of office supplies in place.
- Act as focal point for all issues regarding all communication service provider by providing support and managing request from staff.
- Manage office courier services and coordinate. Ensure both incoming and outgoing mails are properly logged in and timely dispatch is done.
- Coordinate with the admin in charge of facilities and construction manager on repair and management of the office furniture.
- Monitor and supervise all consumable and restocking low level items for the Teach well office.
- Prepare and submit Quarterly Facilities and Admin reports to the Supply Chain manager by the 5th of each month.
- Work with Transport and travel in Facilitating movement both inland and by air. By coordinating taxi and flight bookings.
- Work with the admin- facilities to ensure all the staff/ visitors that require accommodation are provided accommodation.
- In collaboration with Admi officer- facilities ensure office is clean and well always maintained.
- Make conference bookings both within the office premises and outside the office for the staff and coordinate the effective use of the conference facilities within the office.
- Work with Admin facilities to ensure office is always kept clean and report any broken office furniture to Admin facilities and Supply chain Manager for repair and replacement.
- Ensure all policy updates/changes are posted on the office board.
- Prepare Admin cash projection and spending plan.
- Work with Admin officer – facilities to ensure there is adequate first aid kits in the offices and they are replenishing from time to time.
- Perform other administrative duties as assigned by Supervisor.
- Conduct orientation for new staff on camp passes, visa, and work permit processes.
- Maintain all Admin files, folders, and related documents in proper condition.
- Prepare payment request for all work-related Admin working process.
- Perform other Admin duties as assigned by Supervisor.
- College degree or equivalent in Supply Chain, Logistic, Business administration, or related field
Required Experience & Competencies:
- Experience as supply chain officer or related disciplines, including planning, procurement, and logistics.
- High level of initiative, Proactive, self-starter.
- Knowledge of supply chain strategies, market analysis, procurement and contracting, vehicle and fleet management, inventory, property and asset management.
- Good reporting and analytical skills.
- Excellent attention to detailed, well-organized and reliable.
- Demonstrated ability to perform a wide range of inter-related complex administrative services.
- Good knowledge of English
- Ability to work in a multicultural environment.
- Knowledge of immigration and travel procedures.
- Knowledge of generic transport procedures and practices. Previous INGO experience is an asset.
Deputy Project Director
- Support the PD and the Technical Lead in defining and implementing activities to achieve the greatest impact toward project goals and objectives; serve as Acting PD in the PD’s absence.
- Support the PD in strategic and annual work planning, management, and monitoring of project operations and key deliverables.
- Closely monitor spending and deliverables and ensure timely achievement of objectives.
- Oversee partnerships’ management in full compliance with IRC policies and in cooperation with the Kenya’s partnership team. Maintain collaborative partner relations, ensuring that all partners are aware of the project’s expectations and are actively involved in achieving the objectives.
- Actively cooperate with the Technical Lead and the MEAL Advisor to ensure the project is implemented organically and the different components are well integrated.
- Support reporting to donors through both formal and informal debriefings and reports; lead review of periodic programmatic reports and their ensure timely submission to the PD.
- Assist PD in maintaining active and cooperative relationships with all key stakeholders, including government officials, project partners, other implementing agencies, and related institutions.
- Work closely with project staff and partners to identify, document and disseminate best practices.
- Recruit and onboard staff as required by the project and based on workplan.
- Support and mentor project staff by creating and maintaining a work environment that promotes teamwork, trust, mutual respect, and empowers staff to take responsibility.
- Represent the project and the organization in public, as assigned, and support the distribution of information about project achievements and lesson learned.
- Conduct other activities as assigned by the PD.
Reports to: TeachWell Project Director
Direct Reports: Crisis Modifier Senior Manager, Grants and Partnership Manager and Urban Support Coordinator
Working Environment: Standard office environment, based in Nairobi. 25% travel to project location.
- Advanced degree from an accredited university in education, international development, or related field.
- 6 to 8 years of experience managing programs and partnerships portfolios for refugees or crisis-affected populations.
- Experience managing large-scale, complex, multi-partners portfolios; substantial experience managing diverse sub-grantees/sub-contractors. Experience with IRC PEERS is an asset.
- Grants and partnership technical background preferred.
- Strong negotiation skills and the ability to develop relations with local counterparts, donors, and other stakeholders.
- Supervisory experience and demonstrated success in staff capacity-building and in participatory, flexible, and gender-sensitive people management.
- Strong communication skills, both oral and written.
- Fluency in English required.